Cheltenham Art

The Exhibition's Committee

Andy Lloyd (Chairperson), Martyn Dymott (Deputy Chairperson & Secretary), Christine Smith (Treasurer), Jo Hurlston (Allocations), Debby Hooper (Vice-Chair and 50th celebrations), Patricia Lee (Publicity), Sue Birtwistle (Week 1), Jane Ware (Week 2 and 50th celebrations), Frances Arrow (Week 3), Mike Kingston (Week 4) & Frances Brown (Week 4 and publicity).

Applications and Contact details


Applications will be considered for 2019 from any local artist or group (approximately 20 miles radius around Cheltenham) to hire a screen for one week.    Please contact Jo Hurlston for details and to be put on our mailing list for 2019.   Application forms are sent out in early March. 

The screens are approximately 6 feet high.  It is suggested that new exhibitors apply for a half screen.  The hire charge will be from £26 per screen (6' across) and from £13 per half screen (3' across) per week.  In addition, a commission of 10% will be levied on each picture sold.

Pictures should be priced in multiples of £5, e.g. £35, £40, £45 etc, a with a minimum price of £25.

There will be stewards on duty to deal with sales and queries.  Exhibitors must be prepared to undertake between up to 3 stewarding duties during the week they are exhibiting. The exhibition runs daily between 10am and 7.30pm (finishing half an hour earlier than previous years).  Please see the list of regulations supplied below.


If you have any enquiries about the event, please contact Jo Hurlston, who is the Committee member in charge of screen allocations:

Jo Hurlston:

Regulations for Artists


ENTRIES • All artwork must be the artist’s own original work.

• No copies of works by other artists are allowed in your name except in the case of ‘old masters’ when suitable attribution is made on the exhibition tag and at the back of the painting.

• Copies from photographs or publications not being your own infringe copyright laws and are not allowed.

• No photocopies, lithographs or computer generated images

• Limited edition prints created through lino-cuts, woodblock or similar traditional methods are allowed if each edition is numbered. Only one of each print can be shown at a time.

FRAMING AND HANGING • All entries must be suitably framed and fitted with eyelets or 'D' rings appropriate to the weight of a picture and wire or cord attached at the back ready for hanging.

• Glazed frames must be sealed properly for protection.

• Clip frames are not acceptable.

• Unframed canvasses are permitted providing all staples are on the back.

SCREENS • Screens are approximately 6 feet wide by 6 feet high. A half-screen is 3 feet wide by 6 feet high.

• Artists must provide their own S shaped hooks to hang works on to the fencing screens.

• For security reasons, it is recommended that more hooks and additional pieces of garden wire are used to hang heavy paintings.

• Neither the organising Committee nor the Cheltenham Borough Council can be held responsible in the event of damage, loss or theft and artists should arrange their own insurance if thought necessary.

LABELLING • All works must be labelled with the exhibition picture tags provided.

• Artists must clearly write their name, title of the work, medium, screen number and a price on the label.

• These details should also be clearly written on to the reverse of all paintings.

PRICING AND SALES COMMISSION • For ease of administration, your picture prices must be in multiples of £5 and not less than £25 each.

• A 10% commission levy is taken on each sale and the artist or their representative is responsible for paying the levy to the duty committee member before the sale money is handed over at the end of the day.

HANGING AND DISPLAY • Exhibitors are responsible for hanging all their work by 10am each morning and removing them each evening at 7.30pm.

• Failure to comply with these times may result in the screen being re-allocated.

• Exhibitors are responsible for filling their screens adequately and for a balanced looking exhibit. Paintings must not touch each other.

• No advertising material is allowed on the screens however a profile of the artist is permitted on the reverse of a painting.

• In the case of adverse weather, a limited exhibition may be mounted but you must turn up to hear the decision as to whether to hang your paintings. This is at the discretion of each day's 'Duty Committee Member'.

STEWARDS • As an exhibitor, you are expected to steward. This is a condition of the exhibition.

• Decisions by committee members are final on all matters related to stewarding and the allocation of screen space.

• Stewards and committee members also reserve the right to remove works considered unsuitable including those pictures not meeting the stipulated standards in these guidance notes.

CANCELLATIONS • If you have to cancel your screen less than 14 days before you are due to exhibit, your screen fees will not be refunded.


• Return of your signed Art in the Park Application Form will be taken as acceptance of these regulations


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